Conflict of Interest

About This Policy

The purpose of the following policy and procedures is to prevent the personal interest of staff, directors, officers, and volunteers from interfering with the performance of their duties to ViewPoint Press Foundation, Inc., or result in personal financial, professional, or political gain on the part of such persons at the expense of ViewPoint Press Foundation, Inc. or its stakeholders.

Definitions

  • Conflict of Interest (also Conflict) means a conflict, or the appearance of a conflict, between the private interests and official responsibilities of a person in a position of trust. Persons in a position of trust include staff, officers, and directors of ViewPoint Press Foundation.
  • Board means the Board of Directors.
  • Officer means an officer of ViewPoint Press Foundation, serving by appointment of the Board of Directors.
  • Volunteer means a person – other than a director – who does not receive compensation for services and expertise provided to ViewPoint Press Foundation and retains a significant independent decision-making authority to commit resources of the organization.
  • Staff Member means a person who receives all or part of her/his income from the payroll of ViewPoint Press Foundation.
  • Supporter means corporations, foundations, individuals, 501(c)(3) non-profits, and other non-profit organizations who contribute to ViewPoint Press Foundation

Policy And Practices

  1. Full disclosure, by notice in writing, shall be made by the interested parties to the full Board of Directors in all conflicts of interest, including but not limited to the following:
    1. A director is related to another director or staff member by blood, marriage or domestic partnership.
    2. A staff member in a supervisory capacity is related to another staff member whom she/he supervises.
    3. A director or their organization stands to benefit from an ViewPoint Press Foundation transaction, or staff member of such organization receives payment from ViewPoint Press Foundation for any subcontract, goods, or services other than as part of her/his regular job responsibilities or as reimbursement for reasonable expenses incurred as provided in the bylaws and board policy.
    4. A director’s organization receives grant funding from ViewPoint Press Foundation.
    5. A director or staff member is a member of the governing body of a contributor to ViewPoint Press Foundation.
    6. A volunteer working on behalf of ViewPoint Press Foundation who meets any of the situations or criteria listed above.
  2. Following full disclosure of a possible conflict of interest or any condition listed above, the Board of Directors shall determine whether a conflict of interest exists and, if so the Board shall vote to authorize or reject the transaction or take any other action deemed necessary to address the conflict and protect ViewPoint Press Foundation’s best interests. Both votes shall be by a majority vote without counting the vote of any interested director, even if the disinterested directors are less than a quorum provided that at least one consenting director is disinterested.
  3. A director who is formally considering employment with ViewPoint Press Foundation must take a temporary leave of absence until the position is filled. Such a leave will be taken within the director’s elected term which will not be extended because of the leave. A director who is formally considering employment with ViewPoint Press Foundation must submit a written request for a temporary leave of absence to the Secretary of the ViewPoint Press Foundation Board indicating the time period of the leave. The Secretary of ViewPoint Press Foundation will inform the Chair of the Board of such a request. The Chair will bring the request to the Board for action. The request and any action taken shall be reflected in the official minutes of the ViewPoint Press Foundation.
  4. An interested director, officer, or staff member shall not participate in any discussion or debate of the Board of Directors in which the subject of discussion is a contract, transaction, or situation in which there may be a perceived or actual conflict of interest. However, they may be present to provide clarifying information in such a discussion or debate unless objected to by any present board member.
  5. Anyone in a position to make decisions about spending ViewPoint Press Foundation’s resources (i.e., transactions such as purchases contracts) – who also stands to benefit from that decision – has a duty to disclose that conflict as soon as it arises (or becomes apparent); s/he should not participate in any final decisions.
  6. A copy of this policy shall be posted to the ViewPoint Press Foundation’s website, and made available to all stakeholders and interested parties. Each director, officer, staff member, and volunteer shall promptly notify the Board of Directors in writing in the event that any conflict, real or perceived, is identified.